Cash flow projections can get you thinking and force you to look for cost savings.

No-one wants to look at their staffing efficiencies, but with wages and salaries often the biggest cost for a business, it is unfortunately imperative to do this to ensure this is money well spent.    

It can be that you look around your workplace and think “Why is that person always so flat-out busy?” or alternatively “How does that person fill their day?”

Work has changed over the past few years, and with it the demands and tasks for your teams may have changed too. It is important that you have balanced roles and workloads.

“Organisational structures of today demand too much from a few, and not much at all from anyone else.”

(Gary Hamel)

Being right sized doesn’t necessarily mean reducing the size of your team.

It is about making sure you are well organised and have the right resources focused on the right priorities to successfully achieve your business goals.

If you want to make sure you have a “right sized” team, here are a few key pointers:

• Your overall organisational structure – Is this aligned with your vision and goals? Is it best designed to make sure you have the teams working together and achieving what they need to achieve? Should teams be working closer together or could your structure be arranged differently to get better results?
• Role size – Workloads have changed considerably over the past few years with the challenges we have faced, and this may have caused some of your roles to be unbalanced. Has the workload increased in any areas, or decreased in others? Does anyone seem overworked? Or underutilised? Are some departments struggling to complete everything they need to? This may mean some tasks should be reallocated, some roles re-scoped, others could be merged, or a more significant change may need to take place.
• Clear accountabilities – Is every single person in your organisation crystal clear and focused on their key accountabilities and outcomes? Do they know how these relate to your overall business performance? If you cannot articulate what these are for each role, chances are your team can’t either. This may mean they are spending time on the wrong things, rowing in a different direction to the rest of the crew – or on a different boat altogether!
• System efficiency – What can you automate, and what processes can be improved to save time? Imagine how much impact some of your team could have if they were working on business improvements rather than completing administrative tasks? Or how many $$ you could save over the next few years if you could reduce paperwork and inefficiencies? It is worth reviewing and investing in as you get set for the future.
• Options for true workforce flexibility – Many jobs and tasks don’t need to be performed for 40 hours a week every week. You will have peaks and troughs and changes to requirements will shape these hours. Are you flexibly set up to take advantage of this or are you paying a salary even when there is no work to be done? Consider outsourcing, contracting and casual resourcing. These options can be far more cost effective and give you “right sized” flexible coverage when you need it.

Positive People have over 25 years’ experience helping businesses set up the right structures to align with your business goals. We can help you “right size” your organisation, then guide you successfully through any processes required to put the changes in place and offer you flexible resourcing in the HR space. Call us now to discuss your requirements.

Isn’t it time to have a think about yourself?

As we round the corner and the year-end comes into view, Senior Managers need to take some time to think about themselves and reflect on what they want for 2024. This applies equally to your world of work as well as personally.

Most leadership time is spent putting a lot of effort into strategising, planning, and managing people and projects. These become all consuming, and hours of intense and incredibly demanding work stretch into days, which become weeks and then all of a sudden the month is gone, and the next month’s work is starting to build pressure. Soon it is year-end.

Locked into an adrenalin rush of successful work, this pattern morphs into the new normal.

The one catch, though, is that it is unsustainable, and, in the end, something has to give. It may be poor decision making, it may be overly emotional responses, it may be lack of perspective, it may be impatience, it may be health, it may be domestic tension.

Healthy life patterns become compromised by the whirlpool of work. This type of never-ending cyclical work pattern can make you feel like a stranded whale, without any chance of getting back in the water.

As a leader, this can feel like a lonely place to be.

So, what to do?

Take stock of your own time management.

• Are you as organised as you should be? Are you regularly – by that we mean throughout your day, week, month – prioritising tasks or is the river of demand catching you in its pull? And sending you into other people’s swirls that are difficult to get out of? Simple techniques to stay on top of work can be lost in the busyness of everyday. It needs constant self discipline to stay ahead of the game.
• Are you delegating appropriately? Or do you just put your head down and keep on keeping on? Do you use the demands placed on you as an opportunity to delegate tasks and jobs to others? This gives them the opportunity to grow and develop, which most employees want. It is a little like pay now, fly later, but surprisingly you will fly sooner than you think and then will have someone relieving the pressure on you.
• Are you constantly appraising the benefit of your own meetings and also then selecting the meetings that you will attend? Are these meetings the ones that really matter? Are these agenda driven and time bound? Or have a number of them become meandering talk fests, perhaps dominated by one or two personalities? Analyse the efficiency of meetings. It can free up a huge amount of time. Don’t allow meetings to sink into an unchallenged routine. Review them every 3 months so that a focus remains on the outcome and productivity of each one.
• Find some inspiration so that each day seems bright. Are you feeling weighed down and flat? Seeking and riding aboard some new ideas and different ways can not only inspire you but can also lead to much better ways of doing things. It really is important to be constantly looking and searching for improvements in everything you are involved in and have control over. Don’t get complacent. There are always better ways! Part of this looking for inspiration also relates to making sure that your own attitude is positive and optimistic. Managing people demands this. So, take some time to feed yourself in what ever way gives this to you.
• Focus on your own health. Set some personal health goals, be they physical or mental, and then develop an action plan to keep you on track and always heading in the right direction. Prioritise your health. It sets you up for success in all aspects of your life and has a positive impact on people around you.

Positive People have over 25 years helping leaders organise their time for best results. Call us now on 09 445 1077. We are here to help.

The months prior to an election are always full of uncertainty. Throw in the after effects of a global pandemic, heavy flooding, a cost-of-living crisis and a very long wet winter and the end of the year is proving to be tough for businesses and employees alike.

But whatever the results come election day, most people are looking for stability and to feel like there is light at the end of the tunnel. As more of your team start to feel the effects of negative impacts like increased mortgage rates and food prices, overwhelmingly they are looking for solutions to their current issues, and for the Government to just get on with fixing things.

This year we have seen changes in employment matters across all the industries we deal with:

1. Unrealistic pay expectations – Remember when 3% was a good annual pay increase? Not anymore! Compared to CPI, inflation levels and the increase in market rates, 3% just isn’t cutting it for most employees anymore and you may get push back. We understand that last year you may have been generous, but costs are increasing for businesses as well, so this year matching the CPI is a lot tougher.
2. Higher levels of absenteeism – It seems the increased level of absenteeism caused by Covid is sticking around. While most businesses anticipated absenteeism returning to normal levels, the increase to 10 days sick leave and the number of bugs around this year haven’t seen this happen. We know this places pressure on businesses and is a constant frustration.
3. Increased number of Personal Grievances – Employees appear to be far more aware of their rights, and justified or not, the number of PG’s being raised has risen. Stress and financial pressure play a role in this, as tempers are shorter and patience levels are reduced.
4. An increased number of performance issues – When people are stressed their ability to rationalise and think through the consequences of their actions suffer. The focus for many people is on personal and financial issues and this impacts work performance,

People are stressed, patience is thin and it is a tough environment for business.

So, what can you do to navigate successfully through this period and support your team and your leaders?

1. Stay close to your people – Even those employees who you think are financially secure may be facing financial or personal pressure right now, so don’t assume anything. Be aware of signs of stress, changes of behaviour and standards of performance. If you can understand the reasons behind this, you can support them through it and build long term engagement and commitment to your business.
2. Reconsider your well-being offerings – There are many interventions that can go in your well-being plans, but are they right for what your team need now? Consider financial planning support or having financial support resources available. What about wellness days for when things become a bit much and they need a day to decompress? Do you have overtime you can offer, or can you allow flexibility to help cut childcare costs? Ask your team what would support them most. Then target that with your support.
3. Communicate well – Part of your team’s stress could come from their fears on job security and their future in your business. Make sure you lead from the front, acknowledge their concerns, and communicate a strong message around your future. Through your communication you can build a united, supportive, and focused team, which is a workplace plus that everyone could benefit from right now.
4. Be strategic with your salary increases – It may be tough to give the increases your team are asking for, so you may have to make some tough choices and try a different approach. Who can’t you afford to lose right now? Who is critical to your business success? Who do you need to retain for the future? Making sure your talent is well rewarded will reduce your business risk and help your business continuity.
5. Take care of yourself – Leading a business has been a tough job over the past few years and will continue to be. It is normal to feel the pressure yourself. Caring for your team, making the right decisions and dealing with financial demands all contribute. Be purposeful in doing the things which reduce your stress levels, energise you and give you joy. Keeping yourself well will make you a better leader for your team.

Positive People have over 25 years’ experience helping businesses build high performing teams and navigate through business challenges. Call us now and we can help you make a plan that’s right for your business, and supports your business success.

Do you remember your first job? Things were simple, weren’t they?  You work, your boss pays you. No need for flexible work, wellbeing strategies, recognition plans. Today the equation is far more complex, and we all have to shift our thinking.

While technically, employment is based on an employment agreement, it is also very much centred around a psychological contract.

A psychological contract refers to the unwritten mutual expectations and obligations between an employer and an employee. It is based on the perceptions of what each party owes the other in terms of contributions, rewards, work commitment and delivery, as well as attitude and shared values. It is much more than what is in the job description.

The psychological contract is essentially the progeny of the organisational culture. It reflects the behavioural and attitudinal vibe that exists within the organisation. Whilst it is linked to the expectations established in the employment agreement, it operates at a much deeper level, is organisationally unique, is more nuanced and really aims to establish a hand in glove fit between employee and organisation.

To have a truly successful employment relationship, both parties need to understand, agree and be aligned on the expectations that arise from the psychological contract.  

The needs of employees and their expectations of work have evolved significantly in the past few years. We have seen the increase in flexibility, the need for meaningful work, and the increased importance and protection of personal time and space. Generation Z has also entered the workforce, and this generation has never known a time without a smartphone, social media or an airpod in their ear.

However, to be successful, and irrespective of the way the world of work changes, you and your employees still need to share common values.

You might need to shift your expectations as much as your employees need to shift theirs. If you are to get what you need from them, they also need to get what they want from you.

So how do you do this?

Starting at the beginning of the employment relationship is essential and will set things up for success from day 1.

1. Ensure that your organisational culture is well articulated and outlines the organisational vibe and expectations beyond what the employment documentation does – A Company-wide commitment to the organisational culture gives it credibility, so be prepared to involve your team in fine-tuning what it is. It should reflect a win-win outcome. This will ensure the commitment endures and underpins everyone’s success.

2. Build the psychological contract into the recruitment process – Most job ads have a list of what you require, and what your business will provide to the new employee. Does anyone read this? Are these just words for attraction’s sake? Make sure these are meaningful and relevant statements and discuss this at interview stage. Having a real two-way conversation about the Company culture at the recruitment stage will help establish fit and commitment. Ask what flexibility means to the candidate. Does this align with your organisation’s view on it? Discuss your organisational values and ask candidates what their values are and what they mean in real work related terms. Let them tell you. This will help you to work out whether a psychological contract could be formed with a candidate.

3. Discuss again during the on-boarding phase – At the recruitment stage these discussions are theoretical. The on-boarding is where the practical elements of the psychological contract start. For example, if you have work from home options that also includes attendance at a Monday morning meeting every week, tell them and start this from day 1. This builds habits and reinforces the employee’s part of the bargain.

4. Make sure you always meet your organisational promises – It is very easy to list what you expect from your team. But what about the promises you have made to them? If you don’t follow through with your own organisational commitments, you have broken the psychological contract. Why should they keep their promises if you don’t?

5. Reinforce the psychological contract – Too often we let unacceptable behaviour occur multiple times before the issue is addressed. By this time it can have become a habit and through your acceptance of the behaviour it can become the norm. Early intervention and a reminder of the commitments they have made is the easiest way to correct things before they become a big problem and the relationship breaks down.

6. Be consistent – As leaders, on some days we are well prepared to discuss matters with our team and on others we are not. Not addressing issues in a timely way creates uncertainty in the employment relationship and can muddy expectations of each other. To be successful consistency is key.

A successful employment relationship is interdependent, is built on trust, involves common understanding and requires good communication.

As leaders, recognising the shifting employment landscape, adapting to it and being clear with your team on your expectations will go a long way towards helping your business get the best from your people. Deliberately building a psychological contract is a critical element of this.

Positive People have over 25 years helping businesses establish positive and productive teams. Call us now on 09 445 1077. We are here to help.

As we have thankfully advanced towards the Covid exit gate, it has become clear to perceptive leaders that things have changed in their relationships with employees. The hybrid working model has become almost the norm and working hours, working patterns and work locations are, in many organisations, up for negotiation. Some Companies have resolved these easily, some not so.

As a leader and manager, it requires you to stand back and take some time to assess how well are you managing the people in your organisation in the current employment climate. Have you just picked up where you left off and are you carrying on as before? Or have you done some deep thinking as to what your team now need from you to perform at top levels?

A quantum leap in thinking on leadership and management skills is required.

This entails re-evaluating what have traditionally been known as hard and soft skills. Hard skills have historically been the skills most valued as they are relatively easy to teach and are strongly focused on the job at hand. So-called soft skills have historically been grudgingly acknowledged as a requirement for managers to have, but really existing as a side show to supplement technical skills. If there was a choice to be made, hard skills won every time.

This is no longer the best paradigm to use to guide both the recruitment, and predict the success, of leaders and managers.

The reality of today’s working world is that the so-called soft skills have come out on top and emerged as the most critical for any manager to have. They are now rightfully referred to as Power Skills and are the essential skills that any manager needs to create a top performing team that can successfully drive an organisation forward.

In the past, the use of the word “soft” has in fact discredited their value and has been a real barrier to their adoption within organisations.

If creating the right working environment for employees to flourish and prosper in an organisation is seen as key, then ensuring that leaders and managers have Power Skills is essential.

Companies find their biggest challenges not so much in the technology space, but in the values, strategy, innovation, change, ethics, culture, diversity and growth arenas.

What are Power Skills?

Power skills are basically behavioural skills:

• Communication style
• Creating and promoting a Vision
• Negotiation ability
• Team building
• Reading a room and responding appropriately
• Innovation and creativity
• Changing to accommodate different circumstances
• Understanding non-verbal cues
• Successful collaboration

Power skills are complex and are difficult to acquire.

They require emotional intelligence and the ability to be aware and mindful of what is right in front of you, rather than hinged to pre-conceived notions. They are closely linked to life skills but in a work environment also have a commercial slant. They require an element of wisdom to successfully apply. They also require a deeper understanding of what makes people behave the way they do.

Because they are behavioural, Power Skills require leaders to lead by example in both what they do and, importantly, how they do it.

Hard skills still, of course, have a critical role to play in determining success. Employees and customers alike expect a leader to have a wide and deep understanding of the technical details and workings of the products or services on offer. However, there is now a real acceptance that Power Skills are such a huge determinant of organisational success that they have been elevated to the front row.

So, how can Power skills be learned?

A commitment by the Senior Leadership Team to the central importance of Power Skills is the starting point. This will usually translate into Leadership Development programs that encourage collaborative learning. Collaborative apps can also have a part to play here.

Commit to elevating Power Skills in your organisation and reap the benefits.

Have the discussions around the benefits of having Power Skills elevated to be a non-negotiable and central management and leadership skill. Then fashion and deliver a leadership development program, one step at time, to train and grow your senior team.

We can guide and support you to have the important discussions and develop a customised Leadership Development program that moves your organisation’s thinking and implementation of Power Skills forward.

Call us on 09 445 1077 or email info@positivepeople.co.nz

Right now some of the biggest concerns facing the country are about the massive cost of living increases we are all experiencing, the mortgage rate rises and the pessimistic economic predictions, not to mention the crazy weather patterns.

A tough environment in which to successfully run a business!

This last year has shown us how difficult it is to find the right talent to drive your organisation forward. This has led to a close and careful scrutiny of what is motivating employees to join, to stay or to leave.

Standing at the centre of every business’s success are it’s people, and the need for management to attract and retain it’s top performers. Your people will not be immune from the winds of worry sweeping across the country.

These concerns, which are mainly about money, are parachuting into the employment field.

When Covid was at it’s peak and was pretty much all that anybody spoke about, the employment focus was very strongly on employee wellbeing, and on the flexibility that was needed to successfully run an organisation. As the intense concentration on Covid has eased, the flexibility that was required then has become embedded in most organisations as a primary employee requirement for happy employment. The Government’s tardy rejigging of the Immigration settings helped usher in and exacerbate a period of labour and skill shortages that is still with us today. It has meant that employees have been, and still are, in a strong position to dictate employment terms.

Wellbeing continues to stand as a work in progress in many organisations, and still demands attention. However, flexibility is now predominantly a given and was really more last year’s news.

Flexibility has mainstreamed.

Employees are being hard hit with a weekly grocery reality check and believe that a worrying picture of what their personal financial situation is likely to look like going forward is clearly emerging for them.

Flexibility has now been overtaken by PAY as a primary consideration challenging employers.

Pay is now becoming top of mind for employees.

So, what can you as an employer do to ensure that you can attract top performers, and also retain your best people?

1. Review your remuneration policy to see that it realistically addresses the 2023 employment situation and talent shortage
2. Review your organisation chart and identify the top/key people that you cannot afford to lose. Also identify key roles in your organisation.
3. Conduct a market check to ensure that you are paying at the correct level for identified people/roles
4. Make sure that you are having regular catch ups with your people, and ask them how they are going at these sessions. If you understand their thinking you may be in a position to accommodate their needs and prevent them leaving. There is nothing worse than a resignation surprise
5. Look to see how you can stretch your salary/wage budget
6. Do some innovative thinking to see how you can pro-actively retain these key people. This may require some different solutions fashioned for each key person
7. Make sure that your flexibility offering really is up there to meet employee needs
8. Keep working hard at developing an organisational culture that is attractive to be in

The overall message is that things have moved along quickly from Covid’s big days, and that pay has edged flexibility as the big front of mind issue for most employees – although flexibility is still right up there as a must have element. As employers, it is imperative to assess the situation within your own organisation. Give deep thought to what influence you believe the pay you offer will affect the recruitment and retention of the talent you need in the next year.

Positive People have over 25 year’s experience working with organisations to ensure that their pay offering hits the mark. Call us on 09 445 1077 or email info@positivepeople.co.nz